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You can switch in or out of PDF/A viewing mode by changing this preference setting

Open Excel Viewer and select the Excel file you want to convert to PDFUse the button at the upper left-hand side of the program to select Print

Change the printer from the drop-down menu next to Name to be the PDF printer you installedNote: In our example, we can choose Foxit Reader PDF Printer from the drop-down menuMake any other changes you want to the print preferences, like to print a certain number of pages, and then select OK to launch the PDF printer software, Foxit PDF Reader in this case

Note: Some PDF printers will open the program with further instructions, and others will save the PDF without any other promptsThat's it! You've created a PDF file from the Excel document! Why Use the PDF Format Excel files require a specific program to read and edit them, so it can be hard to share such documents with people who don’t have the needed software

However, the PDF format is much more ubiquitous, so as long as there’s a PDF viewer installed on the computer, you can view the file without the need for a spreadsheet viewer/editor

Important: Excel files that remain in the XLSX or XLS format are 100 percent editable with Excel or another similar spreadsheet program (eIt was released as an open standard in 2008, meaning there are no licensing fees for developers

This increased its adoption by the software industry and has ensured that its dominance as a the portable document file format is cementedViewing PDF documents To view PDF files you need specific software, of which there are numerous from many different software developers

However, Adobe provide Acrobat Reader which you can download free from hereAlso, most web browser's have plugins available for viewing PDF documents